Supplier Agreements For Your Café

Supplier Agreements For Your Café

supplier agreementsIf you run or are looking to run a café you need supplier agreements and contracts.  Coffee, tea, chocolate, milk, soft drinks, fruit, cakes, biscuits, sugar, bread, cheese and anything to eat and drink.  Also cleaning products and toiletries.  You need supplies such as equipment hire and anything that will maintain the business. Cleaning products for the kitchen are sometimes specific.  In line with health and safety regulations, chemicals used for lavatories, may be unsuitable for the kitchen.

Quality and Quantity at the Right Time

If you have decided on the company that will supply coffee for your business, you need a guarantee that the company will always supply coffee of high quality and always the type that you’ve agreed to stock for your customers.  No doubt you’ll have tasted the coffee which got your seal of approval.  But a supplier may decide to change the type of coffee they supply for reasons beyond their control, such as a short supply imported from whichever country the coffee comes from.  Suppliers have an obligation to inform you that the quality of the product will be changing and why.  They will need to get your permission to supply you with a different product altogether.  This should be a clause in your agreement with your supplier. 

Something along the lines of: the coffee company will deliver coffee of the same quality and in the same manner with every delivery as agreed by both parties.  If any changes occur, even if the changes are beyond the supplier’s control, you should be informed within a certain period of time – adequate advance notice. 

Be Organised With Paperwork

You need to have your supply contracts and purchase agreements in place together with your supplier agreements.  Your suppliers need to meet your payment terms and quality requirements as this will impact directly and heavily on your business.  Be sure to establish from the offset your payment terms and pricing.  Also, be sure that your written agreements stipulate the quality of the product, the type of product (ie if you want your products to be fair trade or organic), the delivery schedule (including time of day).  Of course you need to be mindful of the suppliers requirements and if possible, meet them half way.

Learn to Negotiate

supplier agreementsTry to develop negotiation techniques which will help you as a customer and will help your supplier understand your needs in terms of budget and quantity for your business.  Remember you will be buying in bulk and some suppliers have a minimum requirement to purchase goods such as milk or sugar that may be more than your business actually needs.  So learn to negotiate and don’t be afraid to look for a supplier that can deliver quality and the right quantity at the right time for your business. But remember that your best options for a good deal is bulk discount.  Squeezing the patience out of a supplier might land you poor quality products and a poor service.  Learn to negotiate with your suppliers. Remember, they’re running a business too. SG

Make An Enquiry

Call us now on 020 7113 4003 or complete our Online Enquiry and we will be delighted to talk with you about your legal matter.

Free Enquiry

Back to all news

Share Article With:

Make An Enquiry

    Global Excellance Awards

    Client Reviews

    DG Law were fantastic throughout our purchase process. We had a short, fixed, timeline to

    Venetia Lawson-Cruttenden [solicitor] is fantastic!  She is always so thorough and efficient and gives you the

    DG Law supported us through a very difficult contractual negotiation to achieve exactly the outcome

    We were very pleased with the way that DG Law helped us on our transaction

    Thanks for all the help from DG Law in pulling together our somewhat complicated loan. 

    DG Law resolved a difficult lease renewal for us and their services were excellent –

    I needed understanding and experienced legal advice. DG Law provided an excellent service at a

    My experience was second to none – the service was professional and personal. DG Law

    DG Law always step up to the plate on our transactions and handle the various

    DG Law was recommended to me and my partner and I received excellent advice –

    Having worked with DG Law a number/couple of times now, I have been really impressed

    DG Law were constantly at hand, and kept pro-active throughout the thorny process of getting

    DG Law organised and ran a very useful session to help to make our team’s

    DG Law came recommended to me and whilst setting up a new business it was

    We were recommended three lawyers to handle the sale of our seven year old successful

    Why Choose Us?

    We live by our core values of transparency, flexibility and being honourable – every day

    We put ourselves in your shoes so we understand your problems from the inside out

    We deliver our advice in a way that is easy to understand